Last Updated: 13 October 2020
Hanzon Jobs Limited, trading as HanzonJobs, is committed to protecting your personal information when you use our services.
This privacy notice informs you what to expect when HanzonJobs gathers personal information about you when you sign up to the Hanzon Mentor Program, use our website www.hanzon.co.nz, contact us through third party channels (such as referrals), or contact us directly.
Whenever you provide information, we will only use your information in line with all applicable New Zealand data protection laws, as well as the General Data Protection Regulation (GDPR).
Your information will be kept in a secure environment and access to it will be restricted according to the 'need to know' principle.
What information will we collect about you?
When you sign up to the Hanzon Mentor Program, or use our website www.hanzon.co.nz, we may gather the following information about you:
- Contact details
- Employment details, such as a payslip
- IRD Inland Revenue number
- MSD Social Welfare number
- Related documents such as but not limited to references and your driver’s license
HanzonJobs also collects information about how you use our website app via our website and the device(s) that you use to access the Hanzon Mentor Program. This includes collecting unique online identifiers such as IP addresses, which are numbers that uniquely identify a specific computer or other network device on the internet. For more information, see our section on ‘cookies’ below.
How will HanzonJobs use the information it collects about you?
HanzonJobs will use your personal data for a number of purposes:
- To manage your participation in the Hanzon Mentor Program
- To share your information with government agencies funding your participation in the Hanzon Mentor Program - either Ministry of Social Development or Ministry of Primary Industries
- To manage and select winners for HanzonJobs competitions that you enter
- To respond to feedback, queries and complaints that you submit
- To send you marketing communications about the Hanzon Mentor Program. We will only do this where you give us your clear consent to do so.
The lawful justification for collecting and using your personal data for Hanzon Mentor Program is that it is necessary to manage your participation in the program.
The lawful justification for collecting employment details, IRD and Social Welfare numbers is to provide individual identification details to the government agencies funding your participation in the program.
The lawful justification for collecting and using your personal data for HanzonJobs competitions is that it is necessary for the performance of the relevant competition which you contractually enter into. Failure to provide mandatory data fields denoted by a ‘*’ will mean that we will not be able to enter you into the relevant competition.
The lawful justification for sending marketing communications about HanzonJobs products and services to you is that you have given clear consent for your personal data to be used for this specific purpose. You are always in control of your data. You can unsubscribe from HanzonJobs marketing communications by clicking ‘Unsubscribe’ on the footer of HanzonJobs marketing emails.
The lawful justification for matching the data we collect with other data that we hold about you if you have used HanzonJobs products and services before is because we have a legitimate business interest for your personal data to be used for this specific purpose. That is, to enables us to send you relevant and personalised content related to the Hanzon Mentor Program.
If you report an issue, HanzonJobs will use your personal data for a number of purposes including the following to manage:
- Feedback on the status of the issue you reported
- Resolution of the matter raised
Your information will be handled and used by the following trusted third-party recipients in order to deliver the Hanzon Mentor Program and services provided on our mentoring app:
- HanzonJobs staff managing the Hanzon Mentor Program, our mentoring app, and marketing communications
- Government Agencies funding your participation in the Hanzon Mentor Program
We will keep your information within HanzonJobs and our trusted third-party recipients except where disclosure is required by law, for example, to government bodies and law enforcement agencies.
How long will HanzonJobs keep your information?
Your personal details for participation in the Hanzon Mentor Program will be retained for a period of five years from the date of your last interaction with HanzonJobs (i.e. opening an email or clicking on a link within the email) at which point all of your personal details is removed from our systems.
Your personal details for marketing communications will be retained for a period of three years from the date of your last interaction with the marketing communication (i.e. opening an email or clicking on a link within the email) at which point all of your personal details is removed from our systems.
Your personal detail for HanzonJobs competitions will be retained for a period of 30 days from the date of the draw at which point all of your personal details are removed from our systems.
Where you tell us that you no longer wish to receive marketing messages about HanzonJobs products and services, we will keep this information about you until you tell us otherwise. This is to ensure that we don’t send you any further marketing communications in error.
What rights do you have over your personal data?
Under applicable New Zealand data protection laws and GDPR, you have the right to:
- Access your personal data by making a subject access request
- Rectification, erasure or restriction of your information where this is justified
- Object to the processing of your information where this is justified
- Data portability
To exercise your rights, please contact our Data Protection Officer using the following contact details:
Data Protection Officer Hanz on Jobs Limited
14 Junction Street
Privacy & Cookies
Cookies are small text files which are stored on your computer when you visit certain web pages.
The different types of cookies we use
HanzonJobs use the following categories of cookies on our websites:
Performance - These cookies are used to collect anonymous information about how you use our website. This information is used to help us improve our website. In some case we use trusted third parties to collect this information for us which may include recording your use of our websites but they only use the information for the purposes explained. By using our website, you agree that we can place these types of cookies on your device. You have the right to object from being recorded on our website by clicking here.
Functionality - These cookies are used to provide services or remember settings to enhance your visit for example text size or other preferences. The information these cookies collect is anonymous and does not enable us to track your browsing activity on other websites. By using our website, you agree that we can place these types of cookies on your device.
Managing cookies - If you'd prefer to restrict, block or delete cookies from HanzonJobs, or any other website, you can use your browser to do this. Each browser is different, so check the 'Help' menu of your particular browser to learn how to change your cookie preferences. If you choose to disable all cookies we cannot guarantee the performance of our websites and some features may not work as expected.
Links to other websites
This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.
Changes to this privacy notice
We will keep this privacy notice under regular review and we will place any updates here. At the start of this privacy notice, we will tell you when it was last updated.